Job Description

About Shyld AI

Shyld AI is building Physical AI Agents to automate infection prevention and operational intelligence in hospitals. Our wall-mounted systems combine multimodal sensing, edge AI, and targeted UV-C disinfection to improve patient safety and hospital efficiency—without adding staff burden. We are deployed across leading health systems and rapidly scaling.

Role Overview

We are looking for a highly proactive, detail-oriented, and resourceful Executive Assistant to support our executive team. This is not a traditional EA role—you will operate as a force multiplier for leadership, helping drive execution across operations, sales, partnerships, and internal initiatives.

You’ll be at the center of the company, ensuring leaders are focused on the highest-impact work while you remove friction everywhere else.

What You’ll Do

Executive & Administrative Support

• Manage complex calendars, scheduling, and prioritization across internal and external stakeholders
• Coordinate meetings with hospitals, partners, investors, and internal teams
• Prepare agendas, capture notes, and track follow-ups to ensure execution
• Handle email triage, draft responses, and manage communication flow

Operations & Office Management

• Oversee day-to-day office operations (supplies, vendors, workspace organization, logistics)
• Support onboarding of new employees (equipment, workspace setup, coordination)
• Coordinate travel (flights, hotels, itineraries) for leadership and team
• Help organize internal events, offsites, and team meetings

Sales & Growth Enablement

• Assist with CRM updates (e.g., HubSpot), pipeline tracking, and follow-ups
• Coordinate demos, pilot deployments, and customer communications
• Prepare and format proposals, quotes, and customer-facing materials
• Help track key metrics (deployments, revenue, pipeline progress)

Special Projects & Strategic Support

• Take ownership of cross-functional projects (e.g., trade shows)
• Conduct light research on partners, customers, and market opportunities
• Help coordinate partnerships and outreach efforts
• Jump in wherever needed—no task too small or too big

What We’re Looking For

Must-Have

• 3+ years of experience as an Executive Assistant or in a high-performance operations role
• Exceptional organizational and time management skills
• Strong written and verbal communication
• High ownership mentality—anticipates needs before being asked
• Ability to multitask and operate in a fast-paced startup environment
• Comfortable working with ambiguity and shifting priorities

Nice-to-Have

• Experience at a startup or high-growth company
• Familiarity with tools like Google Workspace, Slack, Notion, HubSpot
• Exposure to healthcare, medtech, or AI companies
• Experience supporting multiple executives

What Makes This Role Unique

• You’ll work directly with the leadership team and see how a fast-scaling startup operates
• High visibility and opportunity to grow into operations, business, or strategy roles
• You will have real impact on company execution—not just support tasks

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